Privacy policy

PRIVACY POLICY

Effective Date: September 7, 2026

TrendScout Events LLC dba The Wedding Experience (“The Wedding Experience,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.

This Privacy Policy explains how we collect, use, disclose, and protect information in connection with our website, events, exhibitor registrations, attendee registrations, marketing activities, and related services.

1. INFORMATION WE COLLECT

We may collect information you provide directly to us, including:

  • Name
  • Business or organization name
  • Mailing address
  • Email address
  • Phone number
  • Billing and payment information
  • Account login information
  • Event registration information
  • Exhibitor profile information
  • Marketing preferences
  • Survey, contest, giveaway, and promotional information
  • Communications you send to us

We may also collect certain information automatically when you visit our website, including IP address, browser type, device information, pages viewed, referring website, cookies, and similar usage information.

EXHIBITOR PRIVACY

2. HOW WE USE EXHIBITOR INFORMATION

If you register, apply, purchase, or participate as an exhibitor, sponsor, vendor, or marketing partner, we may use your information to:

  • Process registrations, booth purchases, payments, and optional services
  • Manage exhibitor accounts and participation
  • Coordinate event logistics, setup, services, and communications
  • Create and maintain exhibitor listings and profiles
  • Provide marketing and sponsorship benefits
  • Deliver attendee lead information where included as an exhibitor benefit
  • Communicate important event updates
  • Provide customer service
  • Send information about future Wedding Experience events, products, or services
  • Improve our events, website, products, and communications
  • Prevent fraud and protect our legal rights

3. EXHIBITOR PROFILE AND MARKETING INFORMATION

Information submitted by an exhibitor for promotional purposes, including business name, logo, website, social media links, business description, photographs, offers, or other promotional materials, may be displayed publicly on The Wedding Experience website, event materials, social media channels, emails, directories, signage, and other marketing materials.

By submitting such materials, the exhibitor authorizes The Wedding Experience to use them for event promotion and related marketing purposes.

4. ATTENDEE LEADS PROVIDED TO EXHIBITORS

Participating exhibitors may receive certain attendee contact information as an included exhibitor benefit or through approved lead-generation programs.

Exhibitors receiving attendee information must use that information responsibly and only for legitimate business follow-up related to their participation in The Wedding Experience.

Attendee information may not be sold, rented, transferred, licensed, or shared with unrelated third parties.

Exhibitors are responsible for complying with applicable privacy, email marketing, telemarketing, and consumer protection laws when using attendee information.

The Wedding Experience reserves the right to restrict or terminate an exhibitor’s access to attendee data if we believe the information has been misused.

ATTENDEE PRIVACY

5. HOW WE USE ATTENDEE INFORMATION

If you register for, attend, or otherwise participate in The Wedding Experience, we may use your information to:

  • Process your event registration
  • Provide tickets, confirmations, reminders, and event information
  • Communicate show updates and schedule information
  • Administer contests, giveaways, surveys, and promotions
  • Personalize your event experience
  • Send information about exhibitors, offers, future events, and wedding-related content
  • Improve our events, website, marketing, and customer experience
  • Conduct analytics and measure event and marketing performance
  • Protect our business and comply with legal requirements

6. SHARING ATTENDEE INFORMATION WITH EXHIBITORS

The Wedding Experience is designed to connect attendees with wedding professionals, venues, products, and services.

By registering for or participating in The Wedding Experience, attendees understand that certain contact information may be shared with participating exhibitors for legitimate event-related follow-up and marketing.

Information shared may include information such as name, email address, wedding-related interests, event participation information, and other registration details that are appropriate for exhibitor follow-up.

We do not authorize exhibitors to sell, transfer, or share attendee information with unrelated third parties.

Attendees may unsubscribe directly from marketing communications they receive from individual exhibitors.

7. EMAIL AND MARKETING COMMUNICATIONS

We may send promotional communications about The Wedding Experience, participating exhibitors, future events, offers, and related content where permitted by law.

You may unsubscribe from promotional emails at any time by using the unsubscribe link contained in the message.

Even if you opt out of promotional communications, we may still send transactional or administrative communications relating to your registration, purchase, account, or event participation.

8. PHOTOGRAPHY AND VIDEO

The Wedding Experience may photograph, record, or otherwise capture event activities for promotional, editorial, educational, and marketing purposes.

By attending an event, attendees and exhibitors acknowledge that photographs or video may be captured in public areas of the event.

Where required, additional notices or releases may be provided for featured interviews, testimonials, or other specifically produced content.

9. COOKIES AND ANALYTICS

Our website may use cookies, pixels, analytics tools, and similar technologies to:

  • Operate the website
  • Remember preferences
  • Understand website usage
  • Measure marketing effectiveness
  • Improve website functionality
  • Deliver relevant advertising or communications

You may be able to control cookies through your browser or device settings. Some website features may not function properly if cookies are disabled.

10. SERVICE PROVIDERS AND BUSINESS PARTNERS

We may share information with third-party service providers that help us operate our business, including:

  • Shopify and ecommerce providers
  • Payment processors
  • Email and marketing platforms
  • Event venues
  • Registration and ticketing providers
  • Event contractors and service providers
  • Technology providers
  • Website and analytics providers
  • Printing, production, and fulfillment vendors

These parties receive information only as reasonably necessary to provide services to us or on our behalf.

11. PAYMENT INFORMATION

Payment transactions may be processed by Shopify, financial institutions, payment processors, or other third-party providers.

The Wedding Experience does not necessarily store complete payment card information directly.

Payment processing is subject to the privacy and security practices of the applicable payment provider.

12. INFORMATION WE DO NOT SELL

The Wedding Experience does not sell personal information to third parties for their independent commercial use.

The sharing of attendee information with participating exhibitors as described in this Privacy Policy is part of the event experience and exhibitor participation model and is subject to the restrictions described above.

13. DATA SECURITY

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

14. DATA RETENTION

We retain personal information for as long as reasonably necessary to:

  • Provide our services
  • Maintain business and event records
  • Complete transactions
  • Meet legal, accounting, and tax obligations
  • Resolve disputes
  • Enforce agreements
  • Support legitimate business operations

15. YOUR PRIVACY RIGHTS

Depending on where you live, you may have rights regarding your personal information, including the right to request access, correction, deletion, or information about how your data is used.

Requests may be submitted to The Wedding Experience using the contact information below.

We may need to verify your identity before processing certain requests.

16. THIRD-PARTY WEBSITES

Our website, emails, or event materials may contain links to third-party websites.

The Wedding Experience is not responsible for the privacy practices, content, or security of third-party websites or services.

We encourage you to review the privacy policies of those third parties.

17. CHILDREN’S PRIVACY

The Wedding Experience website and services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13.

If we learn that such information has been collected, we will take reasonable steps to delete it.

18. BUSINESS TRANSFERS

If TrendScout Events LLC or The Wedding Experience is involved in a merger, acquisition, sale of assets, financing transaction, restructuring, or similar business transaction, personal information may be transferred as part of that transaction, subject to applicable law.

19. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time.

When we make changes, we will update the effective date and post the revised policy on our website.

Continued use of our website or services after an updated policy is posted constitutes acknowledgment of the revised policy.

20. CONTACT US

Questions, requests, or concerns regarding this Privacy Policy may be directed to:

TrendScout Events LLC dba The Wedding Experience
Fairfax County, Virginia
Email: info@weddingexperience.com